III OF IV · UNDER PROFESSIONAL SERVICES
Payroll handled by a CPA — so filing season holds no surprises .
I · WHY OUTSOURCE
PAYROLL · SOLO CPA OVERSIGHT
Payroll isn't just math — it's a compliance obligation that runs on federal and state deadlines whether your quarter is busy or not. For small business owners in Northwest Arkansas, keeping up with withholding rates, deposit schedules, and form changes is genuinely hard. Missing one deadline is how IRS penalties start.
When a CPA handles your payroll — not a payroll software subscription, a licensed accountant — the numbers your quarterly returns report match the numbers your books show. That alignment is what prevents surprises at filing. Rebecca does this work herself, for a flat cost, so you can focus on running your business.
II · WHAT THE SERVICE COVERS
III SUB-SERVICES · I CPA
Three services. One CPA. No hand-offs .
-
1. Payroll Preparation
Each pay period: gross pay calculated, withholdings applied, net pay confirmed, pay stubs produced. Done on schedule, with records kept in sync across your IRS filings, Arkansas state returns, and general ledger — so that when year-end arrives, the numbers already agree.
-
2. Quarterly Payroll Tax Reporting — Federal and State
Most IRS payroll penalties trace back to a missed quarterly deposit or a late Form 941. Rebecca prepares and files your federal quarterly return and the matching Arkansas state return on every deadline — so errors surface before they compound into penalty notices, not after.
-
3. Annual Payroll Tax Reporting — W-2, W-3, Form 940
W-2s for every employee, the W-3 transmittal to Social Security, and the Form 940 federal unemployment return — all filed by the federal deadline, all reconciled against the year-end accounting close. When an employee asks why their W-2 number looks wrong, there's an answer ready because the books already agree.
III · IN PRACTICE
PAYROLL · BIWEEKLY · 940 / 941 / W-2 / 1099
The difference between payroll software and a CPA handling your payroll is accountability. Software doesn't notice when a deposit schedule shifts. Rebecca does. She prepares your pay runs, files your quarterly federal and state returns, and reconciles year-end W-2s and Form 940 to your books — so that when your tax return is prepared, the payroll numbers are already confirmed. One phone number. One person who knows your file.
